Editing a Closed Waitlist Entries (Surgery, DI, ALC)

The ability to edit closed Waitlist Entries (WLEs) is:

• Automatically granted to facility resources assigned a hospital coordinator profile
• Only allowed if the WLE meets the Five Business Day Threshold
• The WLE is flagged via the Data Quality process (exempt from Five Business Day Threshold).

Five Business Day Threshold

• Closed waitlist entry (WLE) may be edited within the month the waitlist entry was closed, and up to five business days into the next month.  
• In the example below, if a WLE entry was closed in the month of July and  August 1 is a Saturday, the closed WLE can be edited up till August 11 because weekends and STAT holidays (i.e. Civic Day) are not considered business days.

 

Edit, Correct and Save a Closed Waitlist Entry

Important: Editing a closed WLE can only be done if the closed WLE meets the Five Business Day Threshold or is flagged via the Data Quality process. If you are unable to edit a closed WLE because neither of the conditions above apply,  you may request an exclusion, and if necessary, create a new WLE with the correct data.

1. Use the Waitlist Search feature or Use Patient Search to find a WLE to find and open the WLE.  If the WLE was flagged via the Data Quality Management process, it may also be accessed via the Data Quality Management Home Page.
2. Click the Edit button. Note the editing restrictions for the fields shown below:

    

   Field	Restriction
   Surgery Schedule Procedure Date (if provided) DI Appointment Created Date and Time Scheduled Procedure Date and Time ALC ALC Inpatient ALC Designation Date	Cannot be edited
   Surgery Procedure Date DI Actual Service Start Date and Time Actual Service Finish Date and Time Report Verified Date and Time ALC Actual Discharge Date	Can only be removed if replaced by a Cancellation Reason or Discontinuation Reason

3. Make required changes and click the Save button.

Request an Exclusion

If a closed Waitlist (WLE) contains an error, you may request that it be excluded from WTIS reports.  

1. Search for the Closed WLE (via Use Waitlist Search to find WLE or Use Patient Search to find a WLE).
2. Open the WLE.
3. Select the Request Exclusion checkbox.
   
4. Select the Request Exclusion checkbox and select an Exclusion Reason.  See Exclusion Reasons and applicable steps:

 

Result

• If  you selected the exclusion reason "Inaccurate Data- Replacement WLE Required", the change is processed automatically and the user will be prompted to complete a replacement WLE.
• All other exclusion reasons require approval from Ontario Health's Data Quality team:
  • If approved, the WLE is excluded from WTIS reporting.
  • If rejected, a member of the Data Quality team will reach out to the WTIS Coordinator.
• All WLEs excluded from WTIS reports have the “Entry excluded from reports” box checked on the WLE Entry Screen.
  

 

 

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