Past Record Lookup

Past Record Lookup allows Registration Clerks to locate and apply actions to past patients from their site's eCTAS Clinical Application queues.

Use the radio button in the navigation bar to switch from Active Patients to Past Record Lookup
By default, the Past Record Lookup list is set to display all patients who have appeared on your site's Pretriaged Patients, Triaged Patients or TOA queues within the last two hours
Use the Start date/time field, and the Show episodes for drop down list to adjust the lookup period
An Advanced Search option provides easy access to specific past patient records by eCTAS ID or ED Visit Number
The maximum lookup period is 2 years from the current date

Columns

The columns in the Past Record Lookup list provide the following details for each patient triage record. Click on the column headings to sort or filter records as needed.

Column Name	Description
Colour Bar	Corresponds to the colour code of the given CTAS level (Level 5 White, Level 4 Green, Level 3 Yellow, Level 2 Red, Level 1 Blue) If a CTAS score has not been assigned yet (i.e. for Pretriaged patients) the colour bar will be grey
eCTAS Patient	Patient first and last name Cohort (Adult or Paeds), Date of Birth, Gender Health Card Number Precautions entered during Infection Control Screening (if applicable) CEDIS Complaint (if patient has been triaged)
Patient Identifiers	The eCTAS ID: this is a unique identifier assigned by eCTAS and visible on printed triage records ED Visit number: this is assigned by your Hospital Information System and used in HL7 messages
CTAS	The CTAS score assigned and submitted during Triage Assessment
Arrival Time	The time the patient was first received in eCTAS or the Hospital Information System
Priority	If the Triage Nurse has indicated a patient as Priority in Queue and entered Priority Notes, notes will appear here
Status	Indicates if the patient is Pretriaged, Triaged or TOA'd
Care Loc. / Instr.	If the Triage Nurse has indicated a Care Location or entered Care Instructions, details will appear here Triage Nurses may use these fields to leave notes for the Registration Clerk (i.e. register next)
Actions Button	Allows Registration clerks to apply actions to the associated record See the Actions section below for a list and description of possible actions

Actions

Click on the Actions button next to a patient record to display available actions for that record. Possible actions and descriptions are provided below.

Action	Description
Print Triage Report	Allows Registration Clerks to open and print the patient record This printed record is identical to what Triage Nurses can print from within the eCTAS Clinical Application
Mark As Triaged in Error	Registration Clerks should mark a patient record as triaged in error when: a Triage Nurse submits a triage assessment under an incorrect patient name (i.e. the Triage Nurse entered triage information for Patient A under Patient B) Note: The Triage Nurse must TOA the patient record in the eCTAS Clinical Application before this action can be applied via the eCTAS Registration View. For Web Service and Certification hospitals, the patient record will automatically be TOA’d. The Triage Nurse can also mark a patient record as triaged in error from the Clinical Console, refer to Mark Record as Triaged in Error section for more information Important: If the error constitutes a privacy breach (e.g. a Triage Nurse working at more than one site accidentally logs into the incorrect site and begins triaging patients) notify your Privacy Officer and eCTAS Coordinator immediately and follow the process for reporting privacy breaches.
Patient Does Not Consent	Registration Clerks should indicate a patient does not consent when: a patient declines consent to share information via Previous Visit Flags in eCTAS Note: In the eCTAS Clinical Application the Triage Nurse is able to select 'Patient Does Not Consent' from the Patient Presentation screen.